What can you do to prevent this happening in the future? For €20, you’ll solve a lot of headaches. dot file that can be simply copied into your Word start-up folder. I find it very useful when the formatting is complex and I need the final layout to look just like the original. The last, all-in-one solution is a well-known set of macros created by David Turner called CodeZapper. If you want to learn more about creating macros yourself, check out how to Record or run a macro in Microsoft Office Help and the Macros and VBA section at Word MVPs.Ĥ. If you want to automate the second method, here’s a quick macro to do it:Ĭlick on the macro to download it in.
If you’re using Word 2007 you’ll find these settings in the Character Spacing tab.ģ. If you’re using Word 2010, go to the advanced tab in font and select 100% for the scale, normal for spacing and make sure kerning is disabled. Again, select all (Ctrl+A), then go to font (Ctrl+D) and select one font (e.g. Define the basic formatting. If you want to keep some formatting, such as bold, italics, and tables, just get rid of the main culprits by defining font, size and spacing. That will leave you with plain text and no tags.Ģ. Select the whole document (Ctrl+A) then go to Home / Font /Clear formatting. If the text doesn’t have much basic formatting (bold, font size, bullet points, etc.) then the easiest solution is to clear all the formatting. Have a read through them and decide which one suits your particular document:ġ. There are different methods for doing this. TreatmentĬlose the file in Studio and go back to Word where you can clean it up. It’s not until you open the file in Studio that you see the extent of the problem. And that can be between every single character in a word. Optical Character Recognition is a life saver if you need to work on an editable file, but if you don’t pre-process the file you will end up with tags every time the OCR application thinks there is a change in font, size or spacing. The good news is that it isn’t a problem with Trados Studio. You’ve got a file that looks like a decent Word document, but in actual fact it was originally a scanned image converted into text using OCR software. A new desperate plea for help is sent out. If you read CAT tool forums at ProZ, Translators Café, Yahoo Groups and elsewhere, you will have noticed that questions about rogue or junk tags come up most weeks. Of course, if you’ve just opened a file in Studio and are faced with a plague of tags in each segment – even interspersed between characters – you may not have the patience to take a deep breath and search for the answer.
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